Model list - search for item models

Items added to Trail are always based on item models. An item model refers to the product name given by the manufacturer.

Example:

  • Category: Chairs
  • Manufacturer + model: Nikari Akademia and Nikari Seminar

The Models page lists all models for individually tracked items. You can use the page to get an overview of the models, edit model information, and download a report containing the models' basic information.

The item model list can be found under Items > Models.

Topics:

  1. Searching for item models
  2. Deleting an item model
  3. Editing an item model
  4. Merging duplicate models

Searching for item models

You can search for item models in two ways:

  • Free-text search: Search by category, model name, or description
  • Drop-down menu: Use the drop-down menu to filter the list:
    • Show only active models – Models that have active items
    • Show models without items – Models without items and soft-deleted models
    • Show only deleted models – All soft-deleted models
    • Show all models – All active and deleted models

Deleting an item model

You can delete an item model if it does not contain any items.

Item models are always soft-deleted. This means that a deleted model can still be found using the advanced search and restored if needed.

To delete a model:

  1. Go to Items > Models
  2. Click the trash can icon on the model row
  3. If the trash can icon is not visible, the model contains information that prevents it from being deleted, such as active items

  1. Alternatively, you can delete the model directly from the model card

  1. Deleted models can be found using the advanced search

Restoring a model

  1. Find the deleted model using the advanced search
  2. Open the model card
  3. Click Undelete
  4. You can now add new items to the model again

Editing an item model

To edit an item model:

  1. Go to Items > Models
  2. Open the model you want to edit
  3. Click Edit model
  4. Make the changes and click Save

You can also open the editing view directly from the paper and pencil icon on the model list.

Attachments

  • Add images and instructions from the model card
  • Delete instructions from the model card
  • Delete images from the editing view

Merging duplicate models

If the same model has accidentally been created more than once, you can merge the duplicate models. Merging moves the items to the main model and soft-deletes the duplicate model.

Note: The following information is not transferred automatically: maintenance plans, attachments (such as images), descriptions, and other basic information. Before merging, make sure that all important information has been added to the correct model.

To merge models:

  1. Go to Items > Models
  2. Click the merge icon on the row of the duplicate model

  1. Drag the model on top of the model you want to merge it into
  2. Confirm the merge

  1. The duplicate model is soft-deleted, and its items are moved to the main model

⭐ Tip

  • Keep item models clear and consistent. Well-managed models make it easier to track items and manage reporting and maintenance in Trail
  • If you cannot delete a model but cannot see any items linked to it, the model may contain items that belong to a department you do not have permission to access