Rental prices for reservation

It is possible to define a rental price for reservations in Trail. The system administrator can define the use of the rental feature in the system's general settings. Go to Administration module - General settings -> Rentals -> Rental type:

By default, the rental feature is not enabled. If the organization wishes, it can use rentals, which can be defined either as "by model" or "by percentage".

Rental type by model:

From the model's view, start by setting up a rent per day and rent by week prices for each of the models. To use "rental price proposal", this needs to be done before planning the models to reservation.

Rental Price Proposal Can Be Calculated in Two Different Ways:

Daily Rent (default):

The rent is calculated per day. The first day counts as one full rental day, and the following days count as 0.5 rental days. This is the most common method for calculating the rental price.

In the example, the model’s daily rent is 50 €.

Example 1: 7 days (1 week) – After the first day, the remaining 6 days counts as half days:
- 1 + 6×0.5 = 4 days
- 4 × 50€ = 200€
Example 2: 24 days – After the first day, the remaining 23 days counts as half days:
- 1 + 23×0.5 = 12.5 days
- 12.5 × 50€ = 625€

Weekly Rent (optional setting):

You can request to enable this setting by contacting Trail support at support@trail.fi. The calculation follows next rules:

Rental is X weeks + 1–3 days. The extra days is calculated as 1 day: X x week rent + 1 x daily rate
Rental is X weeks + 4–6 days. The extra days are calculated as 1 week: (X + 1) × week rent

In the example, the model’s daily rent is 50€, and the weekly rent is 100€.

Example 1: 7 days – Equals one full week:
- 1 × 100€ = 100€
Example 2: 24 days – Calculated as 3 × weekly rent (21 days) + 1 × daily rent (3 days rounded to one day):
- 3 × 100€ = 300€
- 300€ + 50€ = 350€
Example 3: 25 days – Calculated as 3 × weekly rent (21 days) + 1 week (4 days rounded up to a full week):
- 3 × 100€ = 300€
- 300€ + 100€ = 400€

Rental type by present:

If you specify the rent as a "percentage", you should be aware that the regulation must specify what percentage of the renewal price is to be calculated.

In addition, a "renewal price" must be defined for the model. The rental price is calculated as a percentage of the renewal price of the model.

In the example reservation below, the rental price is 100€. The formula is 20%*€500=€100. This is because the weekly rate is set at 20% and the booking is for 7 days, i.e. 1 week:

Determining the rental price manually

In addition to the above methods, you can manually set the rental price and the rental period if you need to deviate from the prices set in the system.

The rental period can be set manually from the reservation card under "Rental days". By clicking on "Set price", you can define the duration of the rental that differs from the reservation, on the basis of which the rental price will be calculated.

It is also possible to set the rental price manually under "Rental price" if a price other than the estimated price calculated by the system has been separately agreed with the other party.

--> For example, if the total duration of the reservation is seven (7) days, but you want to set the rental period to only five (5) days: the calculation formula is 5 days, i.e. (1*(4*(0,5 days=2))*20€=60€.