# Rental prices for reservation

# Rental prices for reservation

It is possible to define a rental price for reservations in Trail. The system administrator can define the use of the rental feature in the system's general settings. Go to** Administration** module - **General settings** -> **Rentals** -> **Rental type**:

By default, the rental feature is not enabled. If the organization wishes, it can use rentals, which can be defined either as "by model" or "by percentage".

## Rental type by model:

When you set the rent "by model", the equipment model card allows you to set the daily and weekly rent for a model.

The rental price by model can be calculated in two different ways for reservations:

## Daily rent:

**1. The rent is calculated per day, where the first day corresponds to one rental day and all subsequent days correspond to 0.5 rental days. This is the most common way of calculating the rent.**

--> For example, 1 week is 1 + 6*0,5 = 4 days. For example, if the rental period is 35 days (5 weeks) the formula would be 1 + 34*0,5 = 18 days.

### Weekly rent:

**2. Rent is calculated per day up to the fourth (4) day. If the reservation lasts longer than 4 days, the rent will be calculated according to the weekly rent given.**

--> Example 1: 24 days rent would be 3 * weekly rent (21 days) + 3 * daily rent (3 days).

--> Example 2: 20 days rent would be 3 * weekly rent because 2 weeks is 14 days and the remaining 6 days exceeds 4 days, so it counts as one week.

### In the example below, the rent is calculated on a daily basis:

The formula for calculating the rent is as follows: duration 7 days = 1 week (1+6*0.5=4) 4*20€=80€

### Rental type by present:

If you specify the rent as a "percentage", you should be aware that the regulation must specify what percentage of the renewal price is to be calculated.

In addition, a "renewal price" must be defined for the model. The rental price is calculated as a percentage of the renewal price of the model.

In the example reservation below, the rental price is 100€. The formula is 20%*€500=€100. This is because the weekly rate is set at 20% and the booking is for 7 days, i.e. 1 week:

### Determining the rental price manually

In addition to the above methods, you can manually set the rental price and the rental period if you need to deviate from the prices set in the system.

The rental period can be set manually from the reservation card under "Rental days". By clicking on "Set price", you can define the duration of the rental that differs from the reservation, on the basis of which the rental price will be calculated.

It is also possible to set the rental price manually under "Rental price" if a price other than the estimated price calculated by the system has been separately agreed with the other party.

--> For example, if the total duration of the reservation is seven (7) days, but you want to set the rental period to only five (5) days: the calculation formula is 5 days, i.e. (1*(4*(0,5 days=2))*20€=60€.