Item list

Basic functions of the item list

Through the item list, you can:

• Add new items
• View item information
• Export the item list as a file
• Select multiple items and perform actions on them at once

Pagination of items:

• If there are many items, they are spread across multiple item list pages.
• In the upper right corner of the list, you can see the total number of items and the page navigation buttons < and >.
• From the My profile view (section: Items per page), the user can choose to display 20, 50, or 100 items per page.

Item list columns

Each user can customise the item list columns to suit their own needs.

1. Click My profile (top right corner)
2. Under Item list columns > Select the columns you want to display
3. Click Save
4. The change takes effect after saving.
5. You can also select columns from the top right corner of the item list.

• If there are so many columns that not all information fits in a single view, you can scroll left and right using the mouse or the scrollbar at the bottom of the page.
• Column widths can be adjusted by dragging the grey line visible between column headers.

Searching for items

Free text search

• The fastest way to find an item.
• Each word entered acts as its own search term.
• The search field looks for the word you type across multiple fields, such as: model, category, description, serial number, identifier, and location. Depending on the organisation, the search may also include other fields, such as a vehicle's registration number.

How text search works

• At least 3 characters: If a word is longer than three characters, type at least three characters before the search is triggered.
• Minus sign (-): Use the minus sign to exclude results from the search. Example: microphone -wireless
• Quotation marks (" "): Quotation marks search for an exact word order. Example: "Truss 2m"
• Searching for multiple different items (OR): Helps list several different items or models. Example: Speakers OR Microphones or I1234567 OR I1234455

Advanced search

• With advanced search, you can search for items by, for example, location or department.
• Under Deleted, you can search for soft-deleted items.
• Trail also allows saving favourite searches for later use.

Item list bulk actions

• Trail enables certain bulk actions for selected items.
• These include: adding an item to a reservation, printing an item label, mass editing of basic information, confirming the current location, and deletion.
• You can select items by clicking their checkboxes.
• By clicking the top checkbox (in the column header row), you can select all items on the current page at once (max. 100 items).
• You can select items from different pages to perform the bulk action to. The limit for this is 200 items per selection

Item image gallery

In Trail, it is also possible to browse items in an image-based grid view.

Open the image gallery by clicking the grid button on the right side of the item list.