Trail item import sheet

1. Download the Template

Download the excel inventory sheet here: Excel import sheet template

2. Fill in the Information

Enter the item details in the Excel file. Above each column, you’ll find a description of what kind of information should be filled in.

• Some fields are mandatory! These columns are highlighted in blue.
• If you have multiple identical items (same model and details), you can fill in one row and specify the quantity of identical items to be created. If the details differ, enter each item on a separate row.
• Is a specific column missing from the Excel? You can add it manually to the Excel. Below are some typical additional info columns:
  • Barcode – Own identifier. Use this if the item already has your organization’s unique ID (not the serial number).
  • Subcategory – A more detailed subgroup for the main category. Example: Main category: Furniture / Subcategory: Chairs.
  • Item tags – Item tag. A nickname used for the item. Separate tags with a comma.
  • Model tags – Model-specific tag. A nickname used for the model. This will appear for all items of the same model. Separate tags with a comma.
  • Responsible user – The responsible person. Write the user’s email address. Note: The user must have a profile created in Trail.
  • Current user – Holder. Write the name of the person who permanently uses the item.

👉 For more detailed instructions, see: Excel import sheet instructions

3. Send the file to Trail Support

• Once the template is ready, send it to support@trail.fi.
• We’ll help import the items into the system and notify you once the process is complete.

4. Item card

• Each item added to the system will receive its own unique item card and identifier. This makes it easy to connect the physical item with its digital item card in Trail.
• For more information about item cards, see: Item card