Consumables
What are consumables
Consumables are non-reusable items that are low in cost and high in amount, that you want to keep track of. These items do not receive their own item cards and only get basic balances on their model card.
Currently the consumables are shown only in Trail's browser version.
The difference between consumables and stock models is the reusability. Stock models can be returned after use while consumables are normally never returned. Examples can be replacement lamps, ballet shoes, masks, or batteries. The system automatically subtracts a consumable when it is reserved or used for something.
Please note that consumables are an add-on functionality that admins can turn on from admin module - General settings. If you require assistance with this, please do not hesitate to ask for help from support@trail.fi.
Creation of consumable model
You can create a consumable model by following these steps:
1. Open Items - Consumables
- Click Create consumable model
3. Fill out the model form normally, just make sure you have the stock type marked as a consumable.
Note! You can add an alert threshold amount. With this Trail alerts a supervisor on the low amount of consumable item. If a models balance goes below the threshold, it will also mark the models status as red in the consumables list. The users who will receive the notification, are the ones that have been added as department's or location's 'Receives all' email list.
- Click Save
- The consumable model's card opens
- From Stock balance click Add to put in the quantity and from which department and location does the quantity belong to. Remember to Save the addition.
- Quantity has been updated. If there is stock from different departments or locations, these will be shown in section Stock balance
Other balancing tasks can be done from the models own page. The commands you can find from an items page are as follows:
- Add, for adding to the balance.
- write-off, for taking from the balance.
- Transfer, for moving items from one place to another.
What can consumables be used for?
Spare parts: You can also mark an item to be a spare part. This will add it as an item that can be used as spare part on maintenances. More on spare parts here: https://help.trail.fi/article/372-spare-parts-in-maintenance
Replacement lamp for light fixture: Certain lamp model can be set as replacement lamp for light fixture. To learn more about this, please see the following instruction: https://help.trail.fi/article/277-replacement-lamp
Read out to reservations: You can read out consumables to reservation from reservation's page. For this, please first plan from 'Add consumables' view where the quantities will be taken from. After scanning out the model, the quantity will be removed from stock. You do not need to scan in the model after reservation for reservation to end.
